How to Create and Manage Email Accounts in cPanel?

Having a professional email account linked to your domain name enhances credibility and improves business communication. With cPanel, users can create, manage, and secure email accounts effortlessly. Whether you need to set up a business email, configure forwarding, or troubleshoot email issues, cPanel Webmail offers a user-friendly interface to streamline email management.

In this guide, we will walk through how to create and manage email accounts in cPanel, covering essential features such as email account setup, mailbox management, spam filtering, and email forwarding.

Step 1: Accessing the Email Management Section in cPanel

To begin managing your cPanel email accounts, log into your cPanel hosting dashboard.

1. Open your web browser and enter:
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   KopyalaDüzenle

   https://yourdomain.com/cpanel

2. Enter your cPanel login credentials.
3. Navigate to the “Email” section and click on “Email Accounts”.

This section allows you to create, modify, and delete email accounts, configure webmail settings, and adjust email quotas.

Step 2: Creating an Email Account in cPanel

Once inside the Email Accounts section, follow these steps to create a new email address:

1. Click on the “Create” button.
2. In the “Domain” dropdown, select the domain for your new cPanel email account.
3. Enter the desired email username (e.g., info@yourdomain.com).
4. Choose a strong password or generate one using cPanel’s password generator.
5. Set the storage quota (default is 1GB, but you can increase or set it to unlimited).
6. Click “Create” to finalize the setup.

Your new email account is now active, and you can access it via cPanel Webmail or configure it with an email client such as Outlook or Thunderbird.

Step 3: Accessing Your Email via cPanel Webmail

cPanel provides built-in webmail applications to check your emails from anywhere.

How to Log into Webmail in cPanel

1. Open your browser and go to:
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   https://yourdomain.com/webmail

2. Enter your email address and password.
3. Choose a Webmail application (Roundcube, Horde, or SquirrelMail).
4. Start sending and receiving emails.

Among the cPanel Webmail options, Roundcube is the most user-friendly and widely used.

Step 4: Configuring Your cPanel Email on an Email Client

You can set up your cPanel email on external applications like Outlook, Thunderbird, Apple Mail, or Gmail for easy access.

Finding Your Email Configuration Settings in cPanel

1. In cPanel, go to Email Accounts.
2. Find the email account and click “Connect Devices”.
3. cPanel will display IMAP, POP3, and SMTP settings.
4. Use these details to configure your email client manually.

For example, when setting up cPanel email in Outlook, use the following settings:

IMAP (Recommended for Multiple Devices)

• Incoming Server: mail.yourdomain.com
• Port: 993 (SSL) or 143 (Non-SSL)
• Outgoing Server (SMTP): mail.yourdomain.com
• Port: 465 (SSL) or 587 (TLS)
• Authentication Required: Yes

POP3 (For Single-Device Use Only)

• Incoming Server: mail.yourdomain.com
• Port: 995 (SSL) or 110 (Non-SSL)

By configuring your cPanel email account on an email client, you can send and receive messages directly from your desktop or mobile device.

Step 5: Managing Email Accounts in cPanel

After creating your cPanel email accounts, you can perform essential email management tasks to optimize performance and security.

1. Changing Email Passwords in cPanel

1. In the Email Accounts section, locate the email account.
2. Click “Manage”, then select “New Password”.
3. Enter a strong password and save the changes.

2. Setting Up Email Forwarders in cPanel

Email forwarders allow you to redirect emails from one address to another.

1. Go to Email Forwarders in cPanel.
2. Click “Add Forwarder”.
3. Enter the source email (e.g., support@yourdomain.com).
4. Enter the destination email (e.g., helpdesk@yourbusiness.com).
5. Click “Add Forwarder” to enable automatic email forwarding.

3. Enabling Auto-Responders in cPanel

Auto-responders send automated replies to incoming emails.

1. Navigate to Auto Responders in cPanel.
2. Click “Add Auto Responder”.
3. Enter the email address, subject, and message body.
4. Set a start and end time (if necessary).
5. Click “Create” to activate the auto-responder.

This feature is useful for sending vacation messages, support acknowledgments, or automated responses.

4. Managing Email Quotas in cPanel

If you run out of email storage, you can adjust email quotas in cPanel.

1. In Email Accounts, find the email address.
2. Click “Manage”, then adjust the storage limit.
3. Click “Update Email Settings” to apply the changes.

Keeping an eye on email quotas prevents mailbox full errors and ensures smooth communication.

Step 6: Securing Your cPanel Email Accounts

To prevent spam, phishing attacks, and unauthorized access, it’s essential to secure your cPanel email accounts.

1. Enable Spam Filters in cPanel

1. Go to Spam Filters in cPanel.
2. Toggle “Enable SpamAssassin”.
3. Adjust settings to filter unwanted emails effectively.

2. Use DKIM and SPF Records for Email Authentication

1. Navigate to Email Deliverability in cPanel.
2. Enable DKIM (DomainKeys Identified Mail) to prevent email spoofing.
3. Enable SPF (Sender Policy Framework) to improve email deliverability.

These settings help protect your domain from email fraud and prevent your emails from being marked as spam.

Common cPanel Email Issues and Fixes

1. Unable to Send Emails

• Verify that SMTP settings are correct.
• Check if your email quota is full.
• Ensure that port 587 (SMTP) is open on your network.

2. Emails Going to Spam Folder

• Use DKIM and SPF records to authenticate your emails.
• Avoid using spam-triggering words in subject lines.
• Ask recipients to whitelist your email address.

3. Forgot Email Password

• Reset the password in cPanel’s Email Accounts section.

Regular maintenance and monitoring of cPanel email settings help prevent email delivery failures and security issues.

Why Use cPanel for Email Management?

cPanel Email Hosting provides a powerful, secure, and easy-to-manage email solution for businesses and individuals. Whether you need custom business email accounts, automated forwarding, or security enhancements, cPanel’s email features simplify the process.

By following this guide, you can effectively create, configure, and manage email accounts in cPanel, ensuring seamless email communication and security.

If you are looking for a reliable cPanel hosting provider, choose one that offers high uptime, spam protection, and 24/7 support for hassle-free email hosting.